# Review changes in PowerTable approval workflow

In this article, you learn how the approval workflow operates from both the **author** and **approver** perspectives. The **author** is the user who submits changes, while the **approver** reviews and approves those changes.

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#### Important

This feature is in preview.
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### The approval process

The approval review process includes these main steps:

1. As an author, make changes and select **Submit for review**.
2. Enter the description of the changes, the due date, and the priority.
3. Select **Submit.**

<figure><img src="/files/lZhzEJnDz9Wbhu48irUQ" alt=""><figcaption></figcaption></figure>

Next, approvers navigate to the **Approvals** section to review the summary and detailed information about the submitted change requests.

<figure><img src="/files/wzfvhhiSxDU5YE93Uu5t" alt=""><figcaption></figcaption></figure>

The **Approvals** section has two tabs:

* **My Requests** (requests raised by you)
* **Pending Requests** (requests you need to approve)

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#### Note

In some scenarios, a user might act as both an **author** and an **approver** based on the configured rules for specific sections or departments. In this case, the user can switch between these tabs to view both submitted requests and pending approvals.
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### My Requests tab

This tab displays an overview of the requests and changes that are waiting for approval.

<figure><img src="/files/eksecl8N3qSCXjSlNDDv" alt=""><figcaption></figcaption></figure>

It contains the following categories:

* **Pending Review**: Displays all open requests that are waiting for approval.
* **Overdue**: Shows open requests that are past their approval due date.
* **Action Required**: Displays requests where the approver suggested changes that require your action.
* **Closed**: Displays requests that are approved or closed.

You can switch between these tabs to view requests by status. Once a request is approved or closed, it moves to the **Closed** tab.

Use the **search box** to find specific requests.

#### Detailed view of your request

To understand each change request in detail, select **View Details**.

<figure><img src="/files/VVfPBOSLAld6ZQBVZwbo" alt=""><figcaption></figcaption></figure>

It displays details such as the request ID, description (if provided), approver information, date and time raised, approval due date, request owner, priority, and current status.

Select **Edit Details** to change any of these details.

<figure><img src="/files/WmSlVjjRdWyhwyMRI672" alt=""><figcaption></figcaption></figure>

#### Add comments

Add comments to provide more context for the approver.

1. Select the cell to enable the **Comment** icon.
2. Add a comment and then post it. The comments are updated automatically, and approvers can see them when they open the requests.
3. You can also add assignees and start a comment thread. To add assignees, select **Assign to user** and select the assignee, or you can directly use an `@mention` and add their names in the comments.

<figure><img src="/files/DDJPvg03SChQML1xqDTy" alt=""><figcaption></figcaption></figure>

The task status is automatically set to **Open**, and an email notification is sent to the assignees. They can reply to the thread to start a conversation.

#### View comments

Select **View Comments** to view all the added comments at once.

#### Edit data

1. Select **Edit** to modify the data in the submitted changes. You can add new changes or undo or modify existing ones.
2. After editing, select **Save** to submit them.

<figure><img src="/files/IiFeHh6CTOg1Hr0nYRsV" alt=""><figcaption></figcaption></figure>

#### View history

Select **View History** to view the history of edits or user actions.

**Close request**

Use **Close Request** to withdraw your submitted request and move it from the **Open** section to the **Closed** section.

#### Re-submit For Review

If the approver requests changes during the review, you can apply the suggested updates or skip them and add a comment. After making the changes or adding your comment, select **Re-submit for Review** to submit the request again.

<figure><img src="/files/0Sd5fb5XeAVaVcNvFmVf" alt=""><figcaption></figcaption></figure>

### Pending Requests tab

If you're an approver, this tab displays all pending requests submitted by other users for your review and approval.

Similar to the **My Requests** tab, you can use the search option to find specific requests. Use the **Requested By** filter to filter requests based on users.

Select **Approve** to instantly approve a request.

<figure><img src="/files/ArdEaV7hJaJUt6TEGpDU" alt=""><figcaption></figcaption></figure>

#### **Detailed view of a request**

Select **Details** for any request to view detailed information.

The approver can review all changes in the selected request. Updated values are highlighted in **blue**, and deleted rows appear in **red**.

<figure><img src="/files/DRv66OW7ggQWzswLbENb" alt=""><figcaption></figcaption></figure>

Explore the request details with these actions:

1. Select **View Comments** to see all comments.
2. Select **View History** to view the action history for the request.
3. Finally, select **Approve** to approve the request or **Reject** to reject it.

<figure><img src="/files/P7kB56dVKMgFCQkqlGcL" alt=""><figcaption></figcaption></figure>

### Request changes or adjustments

Approvers can request modifications to a submitted request. Select **Request Changes** to suggest modifications.

Select **Request Changes** and add a comment describing the suggested change. Comments help the author understand the required modifications. Select **Submit** to send the request.

<figure><img src="/files/Q0V3lgSjqWmgP5tGbmdw" alt=""><figcaption></figcaption></figure>

The author receives an email notification, reviews the suggestions, makes the required changes, and [resubmits the request](#re-submit-for-review) for approval.

Both the author and the approver receive email notifications for suggested changes and resubmissions, enabling faster collaboration through a conversation thread.

### Disable approval workflow

To disable approvals, select the **Manage Approvals** button, turn off **Enable Approvals**, and select **Proceed**.

<figure><img src="/files/WYdfNNU05B2E9XkzZgfr" alt=""><figcaption></figcaption></figure>

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#### Note

When the approval workflow is disabled, all active requests are removed. Any new changes to the table can be committed directly by selecting **Save to Database**.
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